We are looking for an experienced and enthusiastic Events Production Assistant to join our Events team at Enable! .
About Us:
Enable is a charity dedicated to improving people's wellbeing and strengthening local communities. We work with councils, charities and other local organisations to deliver health, leisure, community services and events that enrich people’s lives and strengthen our local community.
At Enable, we value our employees and our culture, focusing on embracing diversity and fostering an inclusive, flexible and fun environment for employees to perform at their best. On top of a competitive salary and flexible working environment, employees will also receive:
Benefits:
- 30 days of annual leave (plus 8 bank holidays)
- Life Insurance
- Reward Schemes (RewardHub Membership, wellbeing budgets and cycle to work)
- A variety of social and wellbeing activities each month
- Mental Health & Wellbeing Perks (Monthly talks, Wellbeing Hour, etc)
- Gym Membership
Reports to: Events Production Manager
Based: Battersea Park
Salary: £30,600 per year
Contract: Permanent, Full Time
Work Arrangement: 40 hours per week
DBS: Basic
Role Overview:
- The Events Team are a busy, creative, tight knit group of vibrant professionals who are looking for someone to join the team who pride themselves in 5 start customer service and going the extra mile for their clients. In the Events Team we celebrate creative problem solving, autonomy and integrity in our approach to work.
- Reporting to the Senior Events Production Manager, the Events Production Assistant will be responsible for supporting a range of productions across the Enable events programme. These include in-house productions ranging from outdoor music concerts to Battersea Park Fireworks to Wandsworth Civic Suite Pantomime. Enable also delivers family festivals and events in our green spaces across the summer season as well as a varied roster of community and stakeholder events through the year. The Production Assistant also holds responsibility for ensuring that Enable stores are maintained in an orderly state and that Enable-owned and hired equipment is kept in a suitable condition for events.
Main Duties/Responsibilities:
- Contributing to event planning meetings and providing clear updates about task progression
- Assisting with research for events of various scales and formats across the programme
- Collating information and briefing documents for staff, stakeholders, suppliers, performers and attendees
- Communicating with the Events team and wider Enable teams about event requirements and potential impacts on other events or services
- Checking the stores weekly to ensure that they are well organised and that equipment that has been used for events is returned correctly and promptly
- Researching suppliers for event delivery and negotiating details with them
- Supervising the safe and efficient arrival, load-in and de-rig of vehicles and suppliers on site
- Reviewing supplier documentation and safety paperwork and escalating any queries to the production team
- Inputting accurate forecast, quote and actuals information in budget spreadsheets
- Raising purchase orders and invoices for production events
- Reporting any payment issues to Event Managers and/or Finance team
- Assisting with the physical set up and dismantling of events and the management of contractors and suppliers
- Acting as the appointed site manager on occasion; supervising event assistants and communicating any feedback to the Event Operations Manager
- As required, acting as a personal licence holder at events under the relevant venue’s premises or event licence
- Carrying out other event administration duties as directed by senior management
Skills and Experience:
- Experience of supporting in the delivery of small to medium scale outdoor and indoor events and/or live performances
- Interest in event operations and working on site with a range of suppliers and contractors
- Excellent attention to detail and organisational skills, particularly when working simultaneously across multiple projects
- Strong standards of customer service and experience in addressing visitor and stakeholder queries
- Strong communication skills; ability to communicate effectively in writing, by telephone, or face to face
- A supportive and engaged team player
- Excellent time management skills with the ability to work independently towards deadlines
- Hands on and proactive attitude both on-site and in event planning stages
- Proficiency with Microsoft Office applications and experience with Sage or other accounting software
- Ability to work weekends, early mornings and late nights is essential
This is an exciting opportunity to be a part of a company that positively impacts the community around them! If you are someone that is motivated by a desire to enrich the lives of others and make a genuine difference, then please Apply Now and follow the prompts.
If this role not quite right, however you are still interested in working at Enable then we encourage you to get in touch today on hr@enablelc.org
Enable is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. To find out more on our approach to Equality, Diversity and Inclusion, please visit our website.