The file clerk will sort, arrange, and create files for mail and documents in our workspace. They work with the client to implement efficient organizational systems and focus on files that need immediate attention.
The organizer must have an open mind, work well with others while remaining professional. There are no formal requirements for this job other than prior professional experience, but the following abilities are beneficial:
- Develop organized filing systems.
- Labeling and updating paper files.
- Create, process, and maintain file records.
- Placing files, digital or paper, into their proper locations.
- File and retrieve documents for other personnel.
- Prepare records for off-site storage.
- Create and maintain file logs to track the location of files.
- Dispose of files according to established document-retention schedules.
In addition to managing the organization's records, the file clerk may be called on to assist in a number of other areas, including making phone calls and directing calls; typing memos, emails, and other types of documents; transcribing recordings; designing forms; operating office equipment, and handling confidential materials.
Working as a file clerk requires strong organization and communication skills as well as meticulous attention to detail. File clerks may also be required to perform occasional heavy lifting of file boxes and the like. Other vital skills and abilities include:
- Computer and software skills: You should feel at ease using the internet and word processing, spreadsheet, and email apps. If you are familiar with document management software, such as File Cabinet, or file storage in the cloud it would be a plus.
- Reading comprehension skill: A major part of this position involves deriving a document's nature from its contents and placing it in a logical location where others expect to find it.
- Listening skills: Listening is important in order to understand the needs and implement requests and suggestions.
- Critical-thinking skills: Logic and decision-making skills are key to expeditiously sort various documents and determine what to do with them.
- Self-motivated – This role usually works independently, and these self-starters must keep themselves focused and motivated.
- Time management –organizers must manage their time effectively to meet deadlines and to work to strict schedules.
- Focused –this job often involves repetitive or mundane tasks, such as organizing files or clearing out file boxes, there is a need for strong focus.
- Interpersonal skills – a great interpersonal skill to communicate effectively, listen to client’s needs and requests, and have great phone etiquette is required.
- 10 hour shift
- 8 hour shift
- Monday to Friday
- file clerk: 2 years (Required)
This Job Is:
- A job for which military experienced candidates are encouraged to apply
- A job for which people with disabilities are encouraged to apply
- Only full-time employees eligible