The Boostrap.Africa executives are looking for a number of competent Executive Administrative Assistants to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on various tasks related to each executive’s working life and communication.
Responsibilities
- Act as the point of contact between each executive and internal/external clients
- Manage each executive's projects timelines
- Undertake unsupervised research using ChatGPT or other similar tools
- Undertake the tasks of receiving calls, taking messages and routing correspondence
- Handle requests and queries appropriately
- Maintain a diary, arrange meetings and appointments and provide reminders
- Make travel arrangements
- Take dictation and minutes and accurately enter data
- Produce reports, presentations and briefs
- Develop and maintain an efficient electronic documentation and filing system
- Keep the virtual office running efficiently.
Requirements
- Proven experience as an executive administrative assistant or senior executive assistant
- Full comprehension of office management systems and procedures
- Functional laptop with steady Internet access
- Functional knowledge of ChatGPT
- Excellent knowledge of MS Office
- Excellent knowledge of SaaS products
- Proficiency in English
- Aged under 35
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High-level verbal and written communications skills
- Discretion and confidentiality
- Min HND; Previous experience as a personal assistant would be considered an advantage
- Must have, or be able to acquire, a valid Nigerian passport
- While the job is mainly remote, occasional visits to locations in Lagos will be required.