Responsibilities:
The incumbent shall provide proficient and effective administrative support to the Project Team to ensure the project goals are met, and to manage the document management system in accordance with internal procedures and specific customer requirements.
- To assist Project Manager / Engineers in the arrangement/ compilation of documentation and in Project Administration documentation works as and when necessary
- Work closely with the Project Manager / Project Engineer to improve the documentation flow and procedures
- Working closely with the Project Manager / Engineer and actively liaise with Clients/vendors & Regulatory Bodies as required to process documentation flow and delivery
- Register, track and maintain records of all incoming/outgoing drawings, documents or technical queries from clients, class and suppliers
- Secures the management of original documentation and arranges duplication and printing for distribution based on the distribution list
- Monitors the movement of documentation based on tracking log, files and organises all the documentation for safe-keeping, storage and archiving based on the operating policies and procedures
- Produces reports and statistical figures to indicate the status of work progress and updates the spreadsheets into the computer dossier based on the obtained information
- Compiles, organises and updates records into the computer system on a routine basis to ensure accurate data is available for use when required by relevant personnel/department
- Provides administrative support to other team members as required to achieve functional objectives and deadlines
Requirements:
· NITEC/Diploma in Business Administration or related field of study
· Minimum 2 years of relevant experience in similar role in oil & gas or similar industry
· Consciousness of project documentation schedule and documentation requirements
· Ability to communicate clearly across different cultures
· Able to work well in a diverse environment
Job Type: 18-months Contract (with extension possibility)
Salary: To be discussed
Location: West, Singapore
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