Our client sole importers and distributors of fine wines is currently looking for an Event Planner and Coordinator.
Job overview:
- The event planner and coordinator will be responsible for the marketing and full management of events for our Client an importer and distributor of fine wine.
- Tasting events range from private and trade tasting to themed annual events and producer visit.
- This role encompasses the entire event management process from planning to post-event evaluation and report back.
Duties and responsibilities:
- Establish event tasting requirements as determined by the sales team and Company requirements
- including annual events and producers visits With assistance of the marketing manager, produce and manage a detailed calendar for events (including timelines, venues, budgets)
- Research venues, suppliers and arrange quotes for detailed event costing
- Manage and coordinate all event logistics pre and post event
- Management of all POS material linked to events
- Liaise with sales and marketing teams to publicize and promote the event
- Handle all pre-event tasks, such as brand theme, invitations, RSVPs, guests list, event reminders, gifting, tasting books/sheets, order forms and event table and room layouts
- When necessary, present the tasting
- Manage the event to ensure all runs smoothly, liaise with customers, build the GD brand
- With the teams assistance, all set up and clean-up of events
- Manage budgets and costs and provide full report back after each event including post event evaluation with customer feedback statistics
- Build wine related event management and hosting as a service offered by GD for corporate and / or private groups
Events:
Annual events (not exhaustive):
- La Paulées
- Trade Shows
- Producers visit
- Champagne Festival
- Wine festivals
- Ongoing private tastings at GD and with trade partners
- Corporate tastings
Skill & character requirements:
- Effective time management and organized
- Ability to multi-task and problem solve
- Self-motivated and deadline driven
- Ability to work in a team
- Eye for detail, innate appreciation of quality
- Dynamic personality
- Ability to achieve best cost / benefit arrangements
- Presentation skills
Education and experience needed:
- 2+ years of employment experience as an event coordinator or planner
- Post-secondary education such as a degree in business, communications, public relations,
- marketing or hospitality
- Experience with budgets
- A proven track record or aptitude for customer service
- Knowledge and wine qualification would be preferable
- Advanced knowledge of Microsoft Office programs
- Knowledge of SAP Business by Design an advantage
- Experience with presenting preferable
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