Administrative Coordinator-Remote at JAS Industrial LTD

JAS Ltd. was first established in Calgary October 30,1986. Since that time it has grown to be one of the largest custom tool shops in western Canada. There are currently 24 employees on staff and occupy approximately 20,000 square feet. Our customer base is very broad , ranging from high profile oil & gas to inventors with new product ideas. Most of our equipment is new or as new , combined with a good design team , dependable hardware and software help ensure a quality product.

We are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors.

Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. To be successful in this role, you should have excellent organization skills along with the ability to prioritize tasks and meet deadlines.

Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.

Responsibilities

• Manage and route phone calls appropriately
• Process and report on office expenses
• Maintain physical and digital employee records
• Schedule in-house and external meetings
• Distribute incoming mail
• Manage and order office supplies
• Make travel arrangements
• Organize company documents into updated filing systems
• Address employees’ and clients’ queries (via email, phone or in-person)
• Prepare presentations, spreadsheets and reports
• Update office policies as needed

Requirements

• Proven work experience as an Administrative Coordinator, Administrator or similar role
• Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
• Familiarities with office equipment, like printers and fax machines
• Basic math skills
• Solid time-management abilities with the ability to prioritize tasks
• Excellent verbal and written communication skills
• High school diploma; additional qualification in Office Administration is a plus