Jobs at Recruitment Helpline

Office Manager at Recruitment Helpline

Job Title: Accounts & Office Manager

Location: Knighton, Mid Wales

Hours: 40hrs pw, permanent

Salary: £33,000 to £40,000 depending on experience

We are recruiting for a full-time experienced Accounts & Office Manager to start immediately. The role will be based in their Head Office in Knighton, Mid Wales, working for a well-known and well-respected Electrical Installation Company who employ around 45 staff. The company specialises in the installation of LV & ELV electrical systems within the construction industry, mainly for the Water and Waste Water sector. Also, within their factory base they manufacture electrical control systems for the process industry.

Duties and Responsibilities include, but are not limited to:

Responsible for all areas relating to the financial running of the business, cash flow management, sales ledger, purchase ledger, credit control, VAT, bank reconciliation, end of year processing, R&D
Responsible for managing CIS (Construction Industry Scheme) including verification of sub-contractors, month end reporting, HMRC payment
Responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements
Ensuring timely and accurate job billing
Monitoring and analysing financial and project related data; and production of financial reports to management and bank
Responsible for four-weekly Company Payroll including new starters, leavers, auto enrolment pension (People’s Pension), timesheet entry, record absence, end of year processing, production of P11Ds, processing of Class1A NI, monthly HMRC submissions, HMRC & People’s Pension payments
Working closely with other departments within the business including HR and H&S
Developing and implementing best practice policies and procedures to improve departmental operations
Maintaining positive relationships with the company’s customer base - attending performance review meetings as and when necessary
Implementing and maintaining KPIs and weekly/monthly reports
Implementing productivity measures to improve departmental operations
Collation and reporting of month end work in progress, and report to the Board of Directors
Review of existing systems and implementing necessary improvements as and when required
Attending meetings with senior management
Manage the main company email account and deal with relevant requests or distribute to the relevant team members in a timely manner
Be the first point of contact for Company telephone, deal with or redirect calls
Managing the Accounts/Admin team, (3 x p/t staff), organising people, information and other resources
Fleet management including arranging and maintaining motor insurance, maintaining MID database, accident management, breakdown cover
Arrange business insurances, General, Liability, Professional Indemnity, Goods in Transit
Manage the Company Cycle to Work Scheme
General day to day admin duties

Applicants must be experienced accounts/office managers who have managed similar sized teams and who have an excellent knowledge and understanding of business accounting. You will have a professional approach and the commercial acumen, personality and gravitas to operate in a role requiring regular engagement both internally and externally. You will have excellent leadership skills, the ability to drive continuous improvement and make things happen'.

Essential Skills/Qualifications

You will have at least 3 years of Office Management Experience.
You will have a recognised relevant qualification in Business Accounts with at least 5 years managerial experience
You will have good practical experience of using Sage 50 Accounts and Sage 50 Payroll
You will have good practical experience in MS Office (Outlook/Word/Excel).
You will be able to balance and own your own workload
You will be able to provide an efficient office management service, whilst being able to bring forward new ideas to update and streamline any processes as necessary
Strong analytical skills, with a flair for problem solving; clear and concise communication skills
You will be flexible and able to co-ordinate multiple projects and answer any queries in a fast-paced environment

Desirable skills

Familiarity with Eque2 Construct - Project Management Software

Salary and Benefits

Salary range £33,000 to £40,000 depending on experience
Pension Contribution
Cycle to Work Scheme
Annual bonus depending on personal and company performance
Full training (in-house) will be provided.

Additional Information

We won’t be offering any Visa sponsorship, so must be able to work in the UK
Closing date: Sunday 6th December 2020