We have an immediate need for an Administrative Assistant/Marketing Coordinator with strong communication, problem solving, graphic, writing/editing, organizational, and time management skills to join our team.
Responsibilities:
The Administrative Assistant will be responsible for the general administrative duties of running the business along with helping the executive team in promoting and marketing the business. We’re looking for a self-motivated individual, who will bring order and energy to our office.
Following are the key responsibilities of this position:
- General administrative support
- Answering phones, mail management, dispatching and bank deposits
- Order and maintain office supplies
- Maintain Filing system including scanning and filing of paperwork, maintain proposals and contracts
- Maintain and update resume database
- Billing and invoicing
- Tracking and updating accounts receivable
- General Bookkeeping
- Payroll and time-sheets
- Maintain and update certifications and licenses
- Assist in proposal creation and statement of qualifications
- Create and maintain project sheets, brochures, presentations and other marketing material as needed
Additional duties include providing business development support to the executive staff.
Job Requirements:
- Must have a Bachelor’s Degree in Business Administration, Marketing, Communications or related field
- Must have experience performing majority of above-mentioned responsibilities including filing, answering phones, emailing customers, billing and assisting staff with all administrative activities and preparing SOQs, Proposals, Marketing Materials, Brochures, Updating Resumes, Project sheets etc.
- Must have good attention to detail and proofreading skills.
- Excellent command of grammar, spelling, and composition/style.
- The ability to work under tight deadlines with attention to quality, to organize proposal schedules and manage multiple deadlines and assignments.
- Must be able to maintain excellent client and co-worker relations.
- Excellent organizational, problem solving and time management skills
- Must have strong written and oral communication skills.
- Must be proficient with Microsoft Office, including MS Word, MS Excel, MS PowerPoint, and Quick books
- Must have a minimum of three (3) years of experience performing similar duties for an engineering or architectural firm.
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