VoucherCart Ltd is seeking a highly organized and detail-oriented individual to join our team as Office, Print, Post and Administration Assistant.
Working from our Edinburgh offices based at the Meadows, Edinburgh EH8 9LZ, you will play a crucial part in ensuring the smooth execution of our print and post activities. The ideal candidate will have strong attention to detail, and excellent organisational skills.
Responsibilities:
- Print Coordination:
- Handle daily printing and scanning of vouchers and cards.
- Work with external printing vendors to ensure timely and accurate production of stationery for our customers.
- Manage orders of voucher stationery from our customers and place orders for stationery from external printing companies.
- Post Handling:
- Handle the preparation and packaging of outgoing mail and packages.
- Coordinate the packaging and shipping of vouchers and cards.
- Liaise with shipping carriers for efficient and cost-effective delivery.
- Quality Control:
- Conduct quality checks on printed materials to ensure accuracy and adherence to brand guidelines.
- Ensure 100% accuracy of outgoing mail for proper addressing and postage.
- Inventory Management:
- Keep track of print and postage supplies and contact customers as required to request reorder/restocking.
- Maintain organised storage for printed materials.
- Maintain office supplies
- Communication:
- Collaborate with internal teams to gather printing requirements.
- Communicate with external vendors to address any issues or special requests.
- Communicate with customers and the internal design team to create voucher designs, obtain design sign-off from customers, and organise shipment.
- Additional Activities (Depending on Experience):
- System and customer database management
- Social Media: Content production and posting on social media
Requirements:
- Excellent attention to detail, quality control, and organisational skills.
- High school diploma or equivalent; additional education in print management or related field is a plus.
- Proven experience in print coordination and post-handling is a plus.
- Familiarity with printing technologies, and mailing systems.
- Effective communication skills and ability to work collaboratively.
What a typical day looks like:
- Printing and packaging postal voucher orders placed the previous day from various customers
- Visting Post Office to dispatch printed orders. (Same time daily)
- Check if there are any new requests from customers regarding new voucher orders/designs
- Check vouchers stationery and card stock levels and communicate with customers to ensure stock levels are sufficient by placing new orders.
- Handle stationery orders from external printing companies and ship to VoucherCart office/customer location.
- Check office stock levels/inks/markers/coffee /other and re-order when needed.
Working Hours
12pm to 3pm. (January to October) - 10 Months
9.30am to 5.30pm (November and December) - 2 Months
Salary
Salary: £13 per hour (3 hours/day with extra hours (as required during peak times).
Workplace pension
Annual Leave + Public Holidays