GrowBeyond (a division of GrowFactor) helps UK businesses build efficient offshore teams by connecting them with top talent from the Philippines. We work with founders and business owners who want to scale smarter — freeing up their time through reliable, high-performing remote professionals.
NOTE: Please apply only if you have prior experience supporting a CEO/founder (or a C-level executive) in an Executive Assistant, Chief of Staff, or Executive Partner capacity.
Role Overview
We’re hiring a Business Manager to the CEO to protect the CEO’s time and run the commercial operating system (sales + marketing execution + follow-through). This is a high-trust role for someone who builds systems, drives cadence, and executes independently.
Please apply only if you’ve supported a CEO/founder or C-level leader in an EA, Chief of Staff, Executive Partner, or similar capacity..
Mission:
Free up 30–40 hours per week of the executives time by:
- Eliminating manual work
- Building systems that prevent repeat problems
- Owning execution across business and personal admin
- Acting as a thinking partner (not a task taker)
Responsibilities:
1) Executive Support + Time Protection
- Manage calendar architecture (priorities, buffers, meeting rules)
- Gatekeep requests and protect focus time
- Prepare pre-call briefs and agendas
- Own post-call actions: notes, tasks, follow-ups (no reminders needed)
- Create an “inbox zero” system and smart notifications
2) RevOps + Sales Operating Discipline
- Keep CRM clean and accurate (pipeline stages, notes, next steps)
- Track lead response times and follow-up SLAs
- Own proposal follow-ups and booking flow
- Prep weekly pipeline reviews and status updates
- Log lost deal reasons and monitor stage ageing
3) Marketing Ops (Execution Control)
- Ensure content and campaigns actually ship (calendar adherence)
- Coordinate agencies/freelancers and track deliverables
- Collect inputs, chase approvals, and keep timelines moving
- Collate simple weekly performance snapshots
4) AI + Automation + Systems
- Turn voice notes and rough direction into clear tasks and execution
- Use AI to draft, summarise, and systemise work
- Build SOPs as you go (documentation is part of the job)
- Build and maintain automations (Zapier/Make/GoHighLevel)
5) Personal Admin (light but consistent)
- Travel planning with saved preferences (flights, itineraries, bookings)
- Handle recurring life logistics and backlog admin
- Manage “annoying but important” tasks reliably (insurance, renewals, etc.)
Skills & Qualifications:
- High autonomy: clarify once, then run with it
- Systems-minded: you prevent problems, not just react to them
- AI-first: you use AI to reduce workload and speed execution
- Strong tools capability:
- Google Sheets/Excel (filters, formulas, basic dashboards)
- Calendar + inbox systems
- CRM: GoHighLevel / HubSpot / Pipedrive
- Zapier / Make (or similar)
- Canva (fast, brand-safe visuals)
- Client-facing confidence (Zoom + WhatsApp)
- Discreet, reliable, and comfortable with sensitive information
Work Environment
- Must be based in the Philippines
- Home-based with stable internet and own computer
- UK business hours
Compensation
- Competitive salary (based on experience)
- Guaranteed on-time pay
- Paid leaves
- Long-term growth opportunity