Description
We are looking to hire an Executive Assistant to support and empower our C-level team and manage their social media channels. A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. Given the fast-paced work environment, we need a highly adaptable assistant while maintaining confidence related to high-level systems and operations.
Job Responsibilities
- Answer phone calls, confirm meetings, and arrange scheduled appointments
- Communicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emails
- Confirm meetings and schedules and communicate with the Leaders upon completion and progress of appointments
- Manage and maintain calendars and appointments
- Handle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone calls
- Complete word processing tasks
- Research and organize data
- Maintain and manage contacts
- Create documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees/costs paid
- Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
- Manage social media channels and communicate with clients relating to relevant concerns and insights
- Order supplies
Requirements
- 4+ years of solid experience in an administrative role as an Executive Assistant
- Quickbooks knowledge is a plus
- Familiarity with social media platforms
- Proficiency with Microsoft Office tools such as Word and Excel
- Ability to maintain regular and punctual attendance
- Ability to multitask, problem-solve, quickly adapt, and be process-oriented with high attention to detail
- Capable of adapting quickly to a changing environment
- Must be coachable, open to learning, and accepts feedback well
- Strong verbal and written communication skills, including the ability to effectively facilitate and adjust communication styles to the audience.
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Navigate between multiple windows/browsers with ease, perform extensive internet research, and type fast
- Able to quickly learn new software and systems
- Ability to enter data into a computer quickly and accurately.
Minimum Technical and Work Environment Requirements:
- Internet Connection:
- Primary internet connection with a minimum speed of 15 Mbps.
- Backup internet connection with at least 10 Mbps.
- Backup connection must be capable of supporting work during a power outage.
- Primary Device:
- Desktop or laptop equipped with at least:
- Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
- A minimum of 8 GB RAM.
- Desktop or laptop equipped with at least:
- Backup Device:
- Must meet or exceed the performance of an Intel Core i3 processor.
- Must be functional during power interruptions.
- A functioning webcam.
- A noise-canceling USB headset.
- A quiet, dedicated home office space.
- Peripherals and Workspace: A smartphone for communication and verification purposes.
Benefits
- Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
- Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
- Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
- Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
- Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
- Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.