Are you ready to work in an inclusive, award winning, progressive and dynamic environment?
Do you have experience as a HSQE Administrator or Construction Site Admin?
Do you have working knowledge and passion for all things Health, safety, environmental and Quality?
What are you waiting for? Apply today!
Join the Enable Group within a supportive and diverse group who always strive to do the right thing for our people, environment and communities. We have a passion for social value and are doing great work in the communities in which we work to help and support with the work we do, aiming to create infrastructure solutions with lasting community value.
We seek to provide our people with a working environment that is rewarding and challenging, where people can enjoy working, feel valued and develop their skills. Our employees understand and live by our values which breeds passion and quality to the forefront of performance where our culture is fair and good work is rewarded.
Collaboration is key in this role and you will need to live by this value to liaise with 3 different managers in the same department of HSQE, being able to manage workload, expectations of managers and dealing with people outside of your team offering administrative support to projects.
This role would suit a administrator, ideally with in a HSQE team for a construction business or construction site administration, although not essential. The role will support in the delivery of group Health & Safety, Environment and Quality services to ensure compliance to applicable corporate, legal, and client requirements. This role will cover key compliance elements for HSQE across all departments and projects. Previous HSQE experience and qualifications would be ideal, but not essential. Training on all systems will be provided where required.
This role requires excellent excel skills in producing reports and using pivot tables to analyse and generate information for periodic reporting.
Key accountabilities
Data Analysis & Reporting
- Support the team in KPI gathering and trend analysis including results of audits, close calls and hours worked
- Provide data and prepare periodic HSQE reports for Management using MS excel
- Producing pivot tables and excellent excel skills required
- Manage SmartWaste, our online waste reporting system. This entails ensuring compliance that relevant certificates are present and in date, aiding users to enter information and entering all background data
- Collate data for key areas within the Sustainable Business Plan and report on progress towards meeting goals
- Log, categorise, analyse and forecast close calls and provide data to the close call working group
- Collate supplier performance feedback from site teams and submit back to individual suppliers
- Assist in data gathering for external requirements including Planet Mark
Documentation & Record Keeping
- Develop HSQE toolbox talks, briefings and campaigns for cascade across projects/offices where appropriate
- Maintain and log key compliance records including PPE issue, HAVS assessments and briefing records
Audits & Inspections
- Conduct HSQE internal audits and inspections of departments and projects
- Prepare for and participate in external audits as directed by the HSQE team
In addition to the above
- Support team meetings by recording actions and facilitating close out
- Carry out research into products, training or services that could improve efficiency
- Coordinate and produce the monthly HSEQ newsletter
- Monitor expiry of company memberships and certificates to ensure these are renewed when required
- Assist in the development and maintenance of the IMS as directed by the Compliance Manager
Job Requirements
- Experience as an office administrator in HSQE or construction site admin
- A keen interest in health & safety, sustainability and the environment and / or quality processes is desired
- Experience of data analysis, monitoring, and reporting
- Experience of producing pivot tables and excellent excel skills require
- Competent in the use of Microsoft office applications
What we provide
In addition to a passion for a strong work-life balance and flexibility/core hours working, you can expect:
25 days holiday + bank holidays and an extra day for your birthday,
Additional leave purchase scheme
Private Healthcare
Bonus scheme
Reimbursement towards relevant professional development and memberships
An inclusive and diverse environment, embracing the variety of cultures, backgrounds and lifestyles of our employees
A focus on safety, health, and wellbeing, prioritising our people through a culture of caring and a network of positive mental health champions
Opportunities to give back to our communities through our social value program