We are seeking to hire a Receptionist to join us. The Receptionist will be responsible for a wide range of day-to-day administration requirements to ensure a functional and efficient office environment. The Receptionist will support operations, accounting, human resources, and provide general administrative assistance to the project sites when necessary.
Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep an inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Requirements
- Previous Front Office experience is an asset.
- Fluent in English (spoken and written) and/or additional language will be considered a plus.
- Proficient in the multi-line telephone system is a plus.
- Proficient with Microsoft Office Suite.
- Excellent written and verbal communication skills
- Must be willing to "pitch-in" and help co-workers with their job duties and be a team player.
- Must be able to perform job duties with attention to detail, speed, and accuracy.
- High school degree; additional certification in Office Management is a plus