We are seeking a detail-oriented and organized Office Support Specialist to join our team. As an Office Support Specialist, you will play a critical role in ensuring the smooth running of our office operations. Your responsibilities will include managing administrative tasks, organizing meetings, and providing support to various departments within the organization. The ideal candidate will be a proactive problem solver with excellent communication and organizational skills.
Responsibilities
- Manage the front desk by greeting visitors, answering phone calls, and directing inquiries to the appropriate person or department.
- Handle incoming and outgoing mail, packages, and deliveries, ensuring they are distributed to the right individuals.
- Schedule and coordinate meetings, conferences, and appointments, including arranging necessary equipment, refreshments, and materials.
- Maintain office supplies inventory and place orders as needed, ensuring that adequate stocks are available at all times.
- Assist in organizing company events, including employee gatherings, workshops, and conferences.
- Provide general administrative support, such as drafting correspondence, editing documents, and preparing reports.
- Assist in managing travel arrangements for employees, including booking flights, accommodations, and rental cars.
Requirements
- High school diploma or equivalent.
- Proven experience in an administrative or office support role.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle multiple tasks simultaneously and prioritize work effectively.
- Exceptional attention to detail and accuracy.
- Strong problem-solving skills and ability to work independently.
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