Production Coordinator at Intermission Film

We are looking for Production Co-Ordinator to join our dynamic, award-winning, international team. The role will be based out of our NYC office.

Supporting the Production, editorial, and occasionally the Creative Content team to successfully execute audio-visual projects, from initial research and strategy through development and delivery. As a Production Co-Ordinator, you will learn key practical skills to support Production and Editorial, working alongside a range of departments to contribute to the success and growth of Intermission’s work.

What you will do

Production management & support:

• Supporting global production teams for the necessary tasks within a project lifecycle, working collaboratively across all Intermission departments: editors, producers, graphics, music, copywriters and finance teams.
• Creating production deliverables including cue sheets, CCSLs, subtitle files, archiveclearance documents, likeness releases, NDAs etc.
• Working with the producer to track client feedback and all associated costs to ensure cost reports are up to date.
• Coordinating the ingest and project set-up of AV material into Nexis.
• Working with Editor and Edit assists as directed by the production team.
• Be responsible for quality control of final assets or preps delivered to client
• Managing media sharing platforms - monitoring usage and creating presentation links.
• Music supervision assistance - music searching for commercial and library music, liaising with music supervisors, record labels and publishers.
• Logging footage– ensuring client reports are up to date with the producer.
• Project research- consolidating project background information, sourcing reviews, writing script synopsis, pulling comparable examples.
• Presentations - creating pitch docs and treatments, formatting documents for presentations.
• Sourcing any additional material needed for projects including stock footage or media for sizzle reels.
• Coordinating the online &finishing process; liaising with mixers and onliners to ensure timely and accurate delivery.
• Support with office admin tasks – (including but not limited to) scanning documents, binding scripts, filing.
• Production communication - maintaining schedules, shoot calendar and ad hoc diary management for the production team.
• Assisting in booking crew and negotiating rates.

What we are looking for

• Proven experience working in a busy and fast-paced creative or agency environment.
• Ability to work well as part of a team and create strong working relationships.
• A high level of organization and excellent communications internally and with clients is essential 
• Excellent time management with the ability to handle several projects simultaneously and keep a level head under pressure, in a reactive environment with quick turnaround times.
• Exceptional attention to detail skills
• Self-motivated and diligent.
• Comfortable working in an international company across multiple timezones
• Strong working knowledge of Microsoft Office software (Excel, Word, Powerpoint) as well as Google Programs (G-Sheet, G-Docs, Slides)
• Discreet and tactful with an understanding of the need to maintain confidentiality and data protection good practice.
• A proactive, flexible, and adaptable approach.
• Keen interest in film, and enthusiasm and willingness to learn.
• Familiarity with Avid and Adobe programs is a benefit.

HOW TO APPLY
Please upload your CV and cover letter explaining why youre a good fit for the role.

Start Date: As soon as possible with flexibility
Application Deadline: Sunday 17th November 2024
Right to work: Candidates must have the legal right to live and work in the US

Diversity and inclusion are at the heart of what we value. We are committed to equality of opportunity for all staff. Individuals are encouraged to apply regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, marriage, and civil partnerships. We strongly encourage applicants from ethnic minority backgrounds or other underrepresented backgrounds to apply. Application records will be kept on file for 12 months after which point, they will be deleted. If you would like your details removed from our system sooner, please contact us.