Office Administrator at Kythera AI

A unique opportunity for an office administrator to work at one of the major AI companies in the video game industry. Full-time position based in Edinburgh, Scotland (hybrid working options available)

—

Are you interested in joining a team working on one of the foremost technologies in the video game industry today? Our middleware, Kythera AI, is the most advanced end-to-end AI solution on the market. We provide our technology to studios ranging from independent to AAA in a broad range of genres, and support them in delivering great games with exceptional AI.

Our mission is to fill virtual worlds with intelligent life in games and beyond - building from our core focus in video game AI into wider industries such as simulation and interactive broadcast media, bringing the new digital worlds of the future alive.
 

Overview

We are looking for a well-organised & proactive office administrator who will support the Kythera AI team with various administrative tasks essential to keeping the company running effectively. This will include assisting across multiple areas, such as people operations, finance, and sales, so having experience with juggling multiple tasks would be incredibly beneficial.

This is a full-time, hybrid working role based in Edinburgh, Scotland. Working hours are flexible around our core working hours of 10am-4pm, Mon-Fri. We’re looking for someone to start working with us as soon as possible, so being able to hit the ground running is extremely desirable.

Your duties will include:

• Arranging travel, accommodation, and tickets for events and conferences, both in the UK and worldwide
• Assisting the team with calendar management, arranging internal & external meetings (often across multiple time zones) and jobs interviews, and booking meeting spaces in our shared office
• Dealing with initial enquiries from potential new clients, maintaining our CRM system, and setting documents up for signing
• Providing office support, such as purchasing supplies and helping keep our space organised and tidy
• Supporting our people operations admin, such as setting new staff up on our HR system
• Maintaining records of company equipment and licences
• Assist with the organisation of staff socials, including keeping the team updated and making bookings
• Assist with processing purchase requests and expense claims from the team
• Tracking of incoming & outgoing payments and invoices
• Other ad hoc duties as required

Experience that will aid success:

• Previous experience in an administrative role
• Previous experience of working in a start-up environment
• Knowledge of Gmail, Google Calendar, and Google Sheets / Docs
• Well-organised with excellent time management
• Experience with supporting teams across multiple time zones
• Comfortable with booking travel and accommodation, including internationally
• Experience with accounting software (such as Xero), CRM tools (such as Hubspot), and/or HR systems (such as CharlieHR)
• Excellent written and verbal communication
• An interest in tech and/or the gaming industry

Please note that it is not a requirement to tick all of these boxes – you will be fully supported in learning any tools or systems new to you. If you feel you’re the right person for the role, do consider applying - we’d love to hear from you!

Why work at Kythera AI?

We’re a small but fast-growing team, meaning it’s an exciting time to join us. We can offer - 

• Private healthcare
• Flexible and accommodating working hours
• A focus on mental health with access to an employee assistance programme and #LevelUpMentalHealth resources from Safe in Our World
• Employee referral scheme
• Opportunity to work from our office in Edinburgh or fully remotely
• The opportunity to work on varied and exciting projects

Kythera AI is an equal opportunities employer and is committed to providing a safe and inclusive working environment for every member of staff. We support the #RaiseTheGame pledge and therefore welcome and actively desire diversity among our team members, including (but not limited to) with regards to characteristics such as age, race, religion, sexual orientation, gender, or disability.

How to apply

Please use the apply now button to send us over your application, but most importantly we'd love to see a cover letter detailing why you believe you'd be a good fit to join us at Kythera AI. Applications without a cover letter are unlikely to be considered!

If we think you’ll be a good fit for the role, we will aim to get back to you within 2 weeks to explain the next steps.