School Admin Manager
Helston
Full Time
Salary: 29,350
Main purpose of the job:
To provide a comprehensive administrative service to the Office Manager and members of the
school Senior Leadership Team and support with the finance function within the school.
This includes supporting with day-to-day telephone/email enquiries, operational processing,
compliance and recruitment administration.
Main duties and responsibilities:
Secretarial / Reception / Admin
- Provide administrative support including diary management, booking appointments, word
processing, filing and photocopying.
- Organise, attend and minute meetings internally and externally to the required standard, and
distribute minutes to relevant parties.
- Provide HR administrative support with personnel files & recruitment paperwork.
- Maintain pupil and staff information on school systems i.e. Arbor and CPOMS, producing
reports for staff on request.
- Deal with all telephone enquiries in a prompt, friendly and efficient manner and taking clear
and accurate telephone messages.
- Provide administrative support relating to school census returns as required.
- Support safeguarding administration including the Single Central Record (SCR) To ensure the
school administrative processes are accurate, secure and GDPR compliant.
- Liaise with parents and external agencies in a professional manner.
- Provide support for whole school events.
- Provide cover for absent members of the administrative team and provide cover during
lunchtimes on Reception.
- Maintain accurate school attendance records, transferring attendance registers onto Arbor and
assisting in the production of termly attendance data reports specific to Office Manager /
Headteacher requirements.
- To ensure data is recorded and used appropriately in accordance with the school’s policies.
Finance
- Understand and work within the Trust’s financial procedures including purchasing, invoicing,
payments and banking.
- Liaising with the central finance team.
- Supporting other staff with understanding the financial procedures.
- Raising purchase orders using PS Financials and managing stock.
- Regularly scrutinise purchase orders on the system, including chasing goods which are overdue.
- Ensure all financial information is filed correctly, including electronic and paper.
- Support the Office Manager and members of the Senior Leadership Team as required.
- Keep records of spends from allocated grants i.e. Pupil Premium, funds donated to enable SLT
to have access to information which is needed for DFE returns.
- Source and order resources as requested by staff.
- Maintain stationery supplies, re-stocking as necessary.
General
- To understand and work in accordance with the School’s Equal Opportunities, Health and
Safety and other relevant policies.
- To attend appropriate training.
- To work as a team member with all school staff.
- Undertake any other tasks as required by the Senior Leadership Team, which are considered
commensurate with the job purpose and grading.