Mclean Virtial Office (MVO) is a new startup seeking to empower and enrich the lives of it's employees, stakeholders and clients.
We would like to hire a Personal Assistant/Bookkeeper to take care of all our company day to day financial tasks. You will be responsible for both accounts payable and receivable along with all payroll and bank account management and reconciliation tasks. As a Personal Assistant you will provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the business and while working directly with the COO.
Responsibilities
- Act as the point of contact between the managers and internal/external clients
- Screen and direct phone calls and distribute correspondence
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments for the business & COO
- Make travel arrangements
- Take dictation and minutes
- Source office supplies
- Produce reports, presentations and briefs as needed
- Devise and maintain office filing system
- Record day to day financial transactions and complete the posting process.
- Reconcile sales taxes, payroll taxes, and bank accounts at the end of each month.
- Monitor financial transactions and reports.
- Process accounts receivable and payable.
- Process checks.
- Understand ledgers.
- Work with our accountant when necessary.
- Handle monthly payroll using accounting software.
Requirements
- Associate's degree in accounting or business administration. Excellent knowledge of general accounting principles.
- High school diploma.
- Knowledge of bookkeeping software.
- At least two years of bookkeeping experience, preferably within a business-services environment.
- Excellent communication skills, both verbal and written.
- Attention to detail and accuracy of work.
- Experience with accounting software such as Xero, Quickbooks, or MYOB.
- Able to prepare, review and understand a financial statement.
- Proven work experience as a personal assistant
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organisational and time management skills
- Up-to-date with latest office gadgets and applications
- Willing to learn the tools and apps the company uses
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Any courses/certification relevant to the position
- Digital Marketing or Social Media Management certification would be considered an advantage
To do well in this role you should have previous experience as a Bookkeeper and have used Xero or Quickbooks.