The Senior Executive Assistant at Milea Auto Group will be primarily responsible for providing high-level, administrative support to executives in a well-organized and timely manner. They will be working closely with top executives by scheduling meetings, handling information requests, conducting research, and handling a range of administrative tasks. An overall strong proficiency in organizational and project management processes is a must.
Responsibilities:
- Coordinate and manage executive schedules, making appointments and ensuring all parties are informed of and kept abreast of schedules.
- Prepare/revise presentations, proposals, and reports by collecting and analyzing information.
- Anticipate the needs of executive management and routinely solve problems with minimal direction.
- Conduct research, compile data, and prepare papers for consideration and presentation to executives, committees, and boards of directors.
- Manage information flow in a timely and accurate manner, including reading, researching, and routing correspondence.
- Prepare and edit correspondence, communications, presentations and other documents for the executive team.
Qualifications:
- A bachelor's degree in Business, Communications, or a related field along with a minimum of 5 years of experience supporting top level executives, preferably within the automotive industry.
- Firm grasp of MS Office, including Word, Excel, PowerPoint and Access.
- A strong problem solver with a proactive approach, ability to prioritize tasks and meet deadlines.
- Exemplary planning and time management skills, along with the ability to multitask.
- Outstanding organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
- Exceptional interpersonal skills with a friendly and professional demeanor.
Benefits:
- Offering a competitive compensation package that includes healthcare benefits, retirement plans, paid time off and flexible working hours.
- Opportunities for personal and professional development.
- An inclusive and friendly working environment.
- Exposure to innovative and advanced technologies in the automotive industry.
- Valuable networking opportunities with some of the industry's leading professionals.
In summary, the role of a Senior Executive Assistant at Milea Auto Group is pivotal in ensuring the smooth functioning of the executive office. The person in this role must be an excellent communicator, with the ability to handle multiple priorities and tasks while maintaining a high level of professionalism and confidentiality.