Administration Assistant at National Bank of Kuwait (Int'l) Plc

About Us:

National Bank of Kuwait (Int'l) Plc. is a leading bank in Kuwait with a strong presence in the international market. We offer a wide range of banking and financial services to our customers, and we are committed to providing innovative and efficient solutions to meet their needs. Our team is made up of highly skilled and motivated professionals who work together to deliver exceptional results and drive the growth of the bank.

Job Purpose:

As the Administration Assistant, you will be responsible for supporting all administrative functions. 

Key Responsibilities

1. Manage the switchboard in a professional manner
2. Monitor voice recording and update staff names as required
3. Maintain new joiner / leavers log
4. Maintain fixed asset register. Pass equation entries monthly
5. Maintain the access control system, produce daily/monthly reporting.
6. Authorise and send purchase orders.
7. Order stationery, printing and other suppliers when required. 
8. Monitor document archiving online database.
9. Review/authorise Restore Intake Forms input by mail room.
10. Send Restore destruction report to all departments on a yearly basis.
11. Update Peoplesafe (staff contact details and emergency vendor contacts)
12. Maintain DSE portal
13. Maintain Fire Safety awareness portal
14. Support and advise mail room staff when required
15. Assist admin and facilities management with new projects 
16. Any other duties as directed.

Requirements:

• A good clear speaking voice. Arabic preferred.
• Calm, efficient manner, able to cope under pressure.
• Excellent knowledge of Microsoft applications.
• Knowledge of Switchboard operations 

Experience:

• At least 3 years similar experience working in an administration role.

Competencies

• A good team player, with good communication, analytical and numeracy skills.
• Capable of taking on new tasks as and when required.
• Calm, polite attitude is essential to this position when covering the switchboard

Skills

• Accuracy and attention to detail when completing financial reports.
• An appointment with a very wide range of duties requiring concentration, original thoughts and patience together with an eye for detail.
• Capability to efficiently deal with several concurrent tasks/issues/projects as well as changing priorities.

Key Success Factors

Consistent high-quality output and performance. Ability to contribute positively to the Administration team and establish good working relationships with colleagues and third parties.

The candidate needs to be flexible in their approach to the job. A wide range of tasks plus excellent communications skills are required.

A good attention to detail and willingness to improve are an important factor of making this role a success.

Why work with us?

At National Bank of Kuwait (Int'l) Plc., we value our employees and believe in their professional growth. We offer a competitive salary package, comprehensive benefits, and opportunities for career advancement. As a member of our team, you will have the chance to work on challenging and innovative projects, while being supported by a collaborative and dynamic work environment. If you are passionate about combating financial time in financial services, then we want to hear from you. Apply now and take the next step in your career!