Admin Assistant - Part Time (20-30 hours a week) at Penfold

Hi, we’re Penfold - We are on a mission to build the pension of the future! 🚀

The UK pension industry is full of traditional pension providers that have outdated products and poor customer service. Penfold is dragging the pension industry out of the dark ages with a platform that is built on modern technology. We’re demystifying pensions, to make them universally accessible, engaging, and exciting so we can help everyone save enough for later life.
 

We’re a small, well funded & focused team and our business is growing rapidly, with over 50,000 individuals and 100’s of workplaces saving with Penfold. 

Our team is focused on building an amazing pension experience for our savers - creating a world where everyone is confidently saving. As one of our early employees, you’ll have a say in defining our culture and you’ll have opportunities for progression and learning.

The role

We are looking for an organised, proactive, and hard-working person to join the Penfold team as an Admin Assistant on a part-time basis. This role will be responsible for efficiently managing a core range of administrative tasks to help enable the smooth running of our business day to day. 

Here’s what you’ll role will look like over the first six months:

• Support the leadership team with regular and ad hoc administrative tasks like calendar, expense and travel management, equipment ordering and correspondence.
• Run our weekly payment and expenses process, collecting information on required payments from different sources, co-ordinating approvals, and preparing payment runs in our online banking system. 
• Manage key HR tasks, including contracts, paperwork, record keeping, and the onboarding of new starters to Penfold including equipment ordering and tracking. You’ll also be responsible for collating all payroll changes each month and preparing the first draft of the company payroll for approval by the finance team.
• Provide office support, including helping us find a new home for both our London and Tallinn team.
• Organise our social calendar: team lunches, after-work socials, larger quarterly company events including off-sites and Christmas parties.
   

About you: 

• UK based and available to travel to our London office once, every two weeks and for key company events.
• 2 years admin experience.
• Hyper-organised with excellent attention to detail.
• A self-starter who can use their initiative – we want this person to see that something that we’re doing could be improved and come forward with a solution to make things better
• Finance and accounting experience in particular with excel, online banking or finance systems (e.g processing payment runs), but if not, as long as you have a willingness to learn quickly and pick up new systems and tools you will thrive.
• You’ve worked in a fast-paced environment so can move quickly, get stuff done, respond to changing priorities and enjoy it! You’re confident multi-tasking in a busy role and being able to think on your feet, remain calm and prioritise effectively!
• Your verbal and written English skills are excellent.
• Willingness and flexibility to get stuck in and help on anything – no problem should be too small if it’s impacting the team. 
• Demonstrated high levels of professionalism and integrity - you’re comfortable handling confidential information.
   

We know this sounds like a lot - but ultimately, we’re looking for smart, hardworking & energetic people who get stuff done & are committed to contributing to a great team. So, if you’re excited about what we’re doing, get in touch – definitely don’t be put off if you don’t tick every box! You don’t need to be in our office often (although you’re always welcome!), so we think this role is perfect for someone looking for maximum flexibility (e.g around caring responsibilities).

Our application process

• Screening Interview (30 min) - to tell you a bit about Penfold, the role and get to know you.
• Take-Home Task - to assess your administration skills.
• Hiring Manager Interview (1 hour) - in-depth interview about your experience and skills with your potential manager.
• Culture Interview (30 min) - you’ll meet other members of the team to find out more about what it’s like working at Penfold This will take place immediately after the Hiring Manager interview to make the most efficient use of your time!

Our office/working hours

• We’re looking for someone to work with us part-time, 20-30 hours per week.
• We’re a remote-first business, with lots of flexibility, but also have an office in London where more of the team comes to the office regularly, where you’ll always be welcome.

Our benefits

You can read all about our benefits here