Location: Kochi (On-site)
Company: Resemble Systems
Employment Type: Full-time
About Resemble Systems
Resemble Systems is a strategy-led transformation firm working with small and mid-sized businesses across the UAE, Saudi Arabia, and India.
We help business owners identify and fix operational constraints that limit growth — using strategy, systems, and automation.
This is not a traditional IT company role.
You will work directly with the Founder, supporting high-level client interactions and business operations.
Role Overview
We are looking for a highly organized and proactive Executive Assistant to support the Founder in managing leads, scheduling strategy discussions, tracking follow-ups, and ensuring smooth communication with clients.
Your primary responsibility is to ensure that no opportunity is missed and every lead is followed up professionally.
Key Responsibilities
1. Lead & CRM Management
- Track all incoming leads from LinkedIn, email, and website
- Maintain and update CRM records
- Ensure every lead is followed up consistently
2. Meeting Scheduling & Coordination
- Schedule discovery calls and strategy meetings
- Manage the Founder’s calendar
- Send reminders and confirmations to clients
3. Client Communication
- Draft and send professional emails to business owners
- Follow up with prospects after meetings
- Maintain communication history
4. Meeting Notes & Follow-ups
- Capture key points from client discussions
- Track action items and next steps
- Ensure timely follow-up on all commitments
5. Administrative & Operational Support
- Assist in preparing proposals and presentations
- Organize documents and files
- Support day-to-day operational tasks
What We Are Looking For
- Strong written and spoken English
- Excellent organizational and follow-up skills
- Ability to communicate professionally with business owners
- Attention to detail and reliability
- Ability to manage multiple tasks without supervision
Preferred (Good to Have)
- Experience in administrative or coordination roles
- Familiarity with CRM tools
- Exposure to business consulting or technology environments
Salary Range
₹18,000 – ₹25,000 per month (based on experience)
Why This Role Is Important
You will work closely with the Founder and be part of building a strategy-led consulting practice serving international clients.
This role can grow into:
- Client Success Manager
- Operations Manager
How to Apply
Please apply with your resume and a short note explaining:
👉 Why you are interested in this role
👉 Why you believe you are a good fit
Also apply here on this link: https://www.resemblesystems.com/jobs/executive-assistant-16