Education is becoming a major focus area in Maldives, with more and more people demanding quality education services. The incumbent will play a critical role in providing effective Finance and Accounts supports to GIS family.
Major job responsibilities of accounts officer are listed below :
- Ensure that the established policies and procedures are followed stringently.
- Ensure correct and smooth voucher processing, cash & bank (cheque) payments, passing of entries, book keeping, bank reconciliation etc.
- Ensure compliance of Accounting Standards so that books of accounts represent the true and fair view of School Accounts
- Ensuring the Monthly closure of books in time.
- Inter Unit Transfer Amount (IUTA) & bank reconciliation.
- Build checks and controls in all financial transactions so as to eliminate errors, chances of fraud etc
- Streamline the processes affecting Accounting like procedure of payment, payroll, fixed assets etc
- Ensure cost control methods in all processes while improving efficiency levels.
- Maintaining documentation for all students: Regular & Scholarship based Students
- Enforce compliance to reconciliation policy
- Ensure timely and accurate closure of school accounts
- Ensure preparation of annual school budget after taking inputs from SEL and School Leadership Team
- Ensure maintenance of MIS and periodic reconciliation of all financial aspects and share with with the Principal, SEL and other process heads on monthly basis by 4th of every month
- Ensure sharing of the fee details like pending fee, stock update (for books & uniform), new admissions, withdrawals, etc
- Ensure timely disbursement of salary to the staff
- Handle reimbursements and allowances if the staff claims
- Scrutinize and make timely payments of vendor invoices, bills, etc.
- Ensure compliance of laws and school policies while making vendor payments
- Tracking of recurring expenses
- Preparing of payment vouchers for expenses incurred, getting approvals for the same and submitting to the accounts department for clearance.
- Identify areas of potential legal risks and take necessary actions in consultation with SEL
- Coordinate with external consultants, advocates for legal matters.
- Coordinate with the SEL and the School Board/EC for fee review/inputs and fee related communication periodically
- Monitor fee income and records
- Ensure proper accounting treatment of fee
- Ensure periodic reconciliation of fee received as per the record maintained in school and as per bank records
- Ensuring completion of Shri Connect Entries for fee receipts and outstanding and their reconciliation with books of Accounts and Bank
- Oversee insurance related matters apart from staff related insurances
- Ensure timely renewal and negotiation for better rates from insurance providers
- Ensure all statutory compliance for school
- Ensure adherence to relevant Acts and by laws
- Initiate and drive improvements in accounting processes through process improvements and uniformity in accounting practices
- Enforce implementation of recommendations arising out of adverse audit observations by auditors
- Liaison with local government agencies, banks, financial institutions, statutory authorities, legal consultants on behalf of GIS, SEMPL and SEL
- Motivate and support team members for achievement of their goals and for self-development
- Provide continuous update to them regarding changes in rules and regulations, compliance procedures etc
- Filling of the deposit slips for deposit of fee received in cash to the bank - in the absence of Musliha
Nature of Subordinate Activities
- Fee Collection and record updation in Shri Connect, Bank reconciliations, filing & documentation, Accounting entries
Working Relationships
Internal
- Principal, Sr. Accountant, SEL and school employees
External
- Consultants like auditors, lawyers, company secretaries, etc
- Financial Institutions
Educational Qualification
- CA inter/ICWA inter. Should have an understanding of Indian accounting standards and well versed with Tally.
Duration & nature of past experience required
- 15 – 25 years in Finance & Accounts; Age - 35-55 years