An upcoming school at Gandhidham invites smart, energetic and creative professionals to be a part its family. We are looking for someone who can initiate, develop and be a part of our quest for excellence in holistic education.
Role - Single Point of Contact (SPOC).
Purpose -
1. To facilitate and coordinate for activities that are contributing in timely set up of the school in year zero.
2. To coordinate with Shri Educare Ltd's (SEL) core team and support processes for all activities pertaining to marketing, HR, admin, IT etc.
3. To plan for the initial orientation of the staff hired in year zero along with SEL team and processes.
4. Work along with the principal, under the guidance of the Promoter in creating a transparent and positive school environment.
Principal Accountabilities & Responsibilities -
(I) Administration
1. Taking care of all coordination work between the promoter and SEL’s various team members assigned to the school .
2. Keeping a tab on timelines as per activity calendar of various processes .
3. Sharing concerns timely with the respective process heads so that they are addressed appropriately and promptly .
4. Keeping decisions and discussions strictly confidential within the core team.
5. Making arrangements and bookings for SEL’s Team Travel and accommodation .
6. Sharing monthly MIS and conducting weekly review meetings with Promoter and Principal on the progress in areas pertaining to Operations, Finance, Marketing, IT, Admin and HR to the promoter and SEL team. Any delay in plans need to be brought for immediate action.
7. Ensuring effective coordination for Transport/cab, Housekeeping, Security, Maintenance and Events in year zero.
8. To ensure that deviation from SOP and DOPs are brought timely to the notice of Promoter and Principal.
9. To ensure that expenditures are in line with the budget of the school.
(II) Vendor Management & Procurement
1. Collect details and contact of vendors from SEL team as per the requirement of the school (for items, projects, services, etc).
2. Plan and coordinate for new vendor development in case SEL vendors are not able to provide services in the concerned areas.
3. To plan and coordinate for timely implementation of vendor agreements .
4. To ensure that payments of vendors are settled as per agreement clause.
5. To monitor and ensure cordial relations are being maintained with the vendors.
6. Ensure that timely feedback is given to the vendor on services, products delivered so that situation of conflict doesn’t arise in future.
7. To maintain and ensure that all communication/correspondence with vendors are documented and updates given to Promoter/Principal.
(III) Human Resources
1. Planning and coordinating for recruitments (of all required employees in year zero) along with the Promoter and SEL team.
2. Ensure that recruitments are done with consultants with whom the school has signed up an agreement.
3. Ensure that proper process for recruitments in followed – pdf filing, demo sessions, personal interviews with the panel .
4. Coordinate with Promoter, Principal and SEL team for interviews at various levels.
5. Ensuring that offer letters are rolled out in time to the shortlisted candidates.
6. To coordinate and ensure that an initial induction and orientation of Principal, Admin, PRO, IT, HR and accounts is done.
7. Taking signatures of Principal/Promoter on HR policies finalized by school and SEL team .
8. In case of an exit, timely full and final process to be followed 9. Maintaining the staff database and their personal documents.
(IV) Admissions
1. Coordinating with Promoter/principal and marketing team of SEL for collaterals, brochures, branding activities .
2. Supervising the activities of PROs for timely ads, notices, circulars related to admissions are sent to all prospective parents.
3. Monitoring and Planning for various marketing activities to obtain visibility for the School. 4. Supervising the PRO so that proper MIS of queries, receivables and fee payments are done. Receipts are given to parents (till the time an accounts person joins).
5. Ensuring that proper Admission process is carried out and final meeting with either of the prospective parent is happening with the Promoter/Principal concerned.
(V) ERP (ShriConnect)
1. Ensure Shri Connect is implemented in the school as per decided timeline.
Educational Qualification - (Minimal Requirement) Graduate/PG.
Duration & nature of experience required (Minimal Requirement) - Around 7 - 10 years of experience as coordinator or as an admin person preferably in a school environment.
Location - Plot No. 8, Sector 8, Gandhidham. Dist - Kutch, Gujarat.