Chief of Staff to CEO at various levels requiring from 1- 15 years experience at Tayari.live and Upani in Diani

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Level 1 to 3 (1 - 5 years of experience)

(Scroll down for level 3-4 , 10-15+ years of experience)

As a Chief of Staff at this level, you will serve in one of 3 roles laid out below.

Overview

In this role, you’ll have the opportunity to quickly learn the business and act as the CEO’s right hand in both day-to-day execution and strategic initiatives. We envision this role growing to take up a mid-level managerial role with successful performance.

Candidates should be highly motivated, friendly, professional, and also love working on a team. You need to be a quick learner and tech-savvy. This is a fantastic opportunity for someone who wants to take their career to the next level by working next to an executive in a high-growth startup environment.

This role will be based in Kenya or Nigeria but it is 100% remote.

Duties and responsibilities

The Chief of Staff will use strong leadership and problem-solving skills to assist with the daily operation of an organisation. The Chief of Staff will have the following responsibilities based on the role that they take up:

Administration/Assistant Role

Provide administrative, financial, and operational support to the CEO.
Server as a Chief Executive Assistant, supporting executive employees in their roles by taking over their smaller responsibilities or handling other day-to-day items. Their duties include attending meetings on the executive leader’s behalf and taking notes, leading and implementing various strategic planning processes across the organization and providing leadership members with important company information to prepare them for upcoming meetings or presentations.
At this level the Chief of Staff will assist with strategic initiatives, support program management, and support hire and onboarding of department staff by the executives. Read more here

Digital Marketing/ Social Media Role

Growth Marketing (sample 1) , Digital marketing specialist (sample 2) and Social media Specialist (sample 3)

Product development/Founding Software Engineering Role

Work with the CEO to ship software on a weekly basis
Code a lot, in typescript mainly, we are still open on the additional programming languages of choice, we are leaning to typescript/ ionic using this low-code platform along with HTML5 games generated on platforms such as Phaser.
Candidate Requirements:

General

3+ years of management consulting or similar field experience
2+ years of management experience
Strong Excel and PowerPoint skills are a must
Concise, persuasive, and authentic communicator both verbally and in written communication
High gear operator who doesn’t take no for an answer
Superb judgement and integrity, unparalleled confidentiality, and sophistication in all aspects of work
Experience planning and leading strategic initiatives

Specific

Administration/Assistant Role

B.S. or higher in Business Admin (or equivalent work experience)

Digital Marketing/ Social Media Role

B.S. or higher in Marketing/Multimedia Design (or equivalent work experience)

Product development/Founding Software Engineering Role

B.S. or higher in Computer Science (or equivalent work experience)
3+ years of demonstrable experience architecting and developing web/mobile applications with Typescript, HTML 5, Javascript (Phaser experience a plus), React, Next JS. Backend experience with server management is a big plus.
Demonstrable experience with Front End development.
Demonstrable experience writing type-safe code with Scripting languages.

Benefits:

Medical, dental, vision, life, long-term disability insurance are provided.
NSSF with company match
50% off products/vacations within company group

Salary

This role at local level 1-2 (1-5 years of experience) will make KES 100,000 a month for the first 1 year and at international level $1,000 and get equity and thereafter, per year worked, KES 100,000/$1,000 will be added to their monthly salary so in year 2, the role holder would earn KES 200,000 a month and in year 3 they will earn KES 300,000 until they hit the market rate which we set for the role or are promoted to another role. The annual increment will be based on coming within 30% of our projected revenue as a company (i.e, we make 70% or more of our projected revenue). If we do not hit the revenue then the role would stay at the previous year's salary until we hit the revenue then the pay will go up.

It's a full-time role. It is planned to start out as a 3-month contractor contract with benefits anytime within a month of successfully completing the application process and based on availability. Thereafter it will convert to a staff role..

About the Tayari group

The Tayari Group is a family owned group of companies with headquarters in Kenya, we are a rapidly growing global market leader in the service, investment, hospitality, training and coaching industry. It currently consists of 3 companies and employs 8 employees. This role will support Tayari.live, responsible for the education activities, and Real estate empire, responsible for the investment activities, both companies within the Tayari Group.

Job Description

The company has experienced a wonderful period of growth as the direct result of increased efficiency, productivity and teamwork. To continue on this trajectory, .

Objectives of this Role

Oversee strategic business initiatives from development through successful execution under the guidance of leadership and departmental heads
Assist the executive team members to determine and prioritize business strategies based on their schedules
Assist and communicate with executives in decision-making, program management, and initiative implementation
Review, design, and execute on improvements to org structure, find knowledge and skills gaps and help address them
Improve current processes and coordinate organizational procedures for optimized efficiency and productivity

Daily and Monthly Responsibilities

Serve as liaison between staff, executives, leaders, and CEO’s, regarding company climate, employee well-being, project updates, proposals, and planning
Oversee daily operations through collaboration with the team and department leaders, performing an array of administrative tasks from managing calendars, generating correspondence.
Build and develop relationships with all employees of the companies for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with our EVP and executive teams on special projects
Serve as a subject matter expert, handling inquiries and developing action plans to address them, and assisting with the preparation and dissemination of communications

Skills and Qualifications

Degree in field of work, or similar field, or work experience.
3+ years in a business or management role
Proven experience working in teams and across departments
Proven success in a project implementation role
Excellent communicator in written and verbal form with a strong focus on interdepartmental communication
Extremely versatile, dedicated to efficient productivity
Experience planning and leading strategic initiatives

Equal Opportunity Employer

Job Type: Full-time

Benefits within Kenya, or subsidized abroad:

Pension

Pension matching

Dental insurance

Health insurance

Paid time off

Tuition reimbursement

Vision insurance

Schedule:8 hour shift, Monday to Friday, half days Saturdays as needed.

Level 3 to 4 (10 -15 years of experience)

We’re searching for a highly qualified Chief of Staff to report directly to our CEO/President and work closely to populate and coordinate our executive team. The ideal candidate will have proven experience in a business leadership/management role, with a special focus on executive-level advising, project execution and key interdepartmental collaboration. Ultimately, the primary function of this role is to ensure everything runs smoothly throughout company operations for their executive leaders. They will provide the senior leadership team with leverage and help the company deliver on its ambitious plans for growth.

The Chief of Staff will report into the company’s CEO/President, providing leadership support, leading on special projects, implementing routines and processes, and being closely involved in raising the company’s next round of investment/funding.

From day one, the Chief of Staff will have an immediate impact on our productivity, spearheading strategic initiatives, overseeing program management, and onboarding staff.

Role Summary

First full month of working will be focussed on on-boarding, learning systems, and creating HR infrastructure. As well as learning sales and how to speak to customers.

Leadership Support:

Defining and implementing a growth strategy for the business with significant autonomy
Helping leadership think through the new organisational structure, team dynamics and talent acquisition strategy
Supporting with new business and product launches
Preparing presentations to ensure consistent communication throughout the business

Special Projects:

Leading cross-functional initiatives and tangential strategic opportunities
Covering interim roles and standing in for key functional leadership positions when vacant

Implementing HR/policy setup and updates

Conducting corporate/business development
Setting up HR and financial systems - payroll, insurance, pension, NSSF, NHIF, PAYE, being employee #1 by March/april. .
Registering Real estate empire, (Purpose to impact fund) as a subsidiary of Tayari, being the face of Kenya.

Company Routines and Processes:

Defining the cadence of leadership and broader company meetings
Ensuring the right objectives, attendees, agenda and follow-ups for each meeting
Coordinating internal communications
Coordinating preparation for board meetings

Responsibilities:

Lead the preparation process for analyses and pitch presentations for various internal, external and stakeholder meetings.
With delegated authority, hire and build strong teams in the departments to grow the company functions and foster cross-functional partnership.
Act as an extension of the CEO in appropriate settings to oversee meetings or entire projects
Oversee strategic business initiatives from development through successful execution under the guidance of senior leadership and departmental heads
Act as an advisor to the CEO on both strategic and tactical matters.
Collaborating with executive team members to determine and prioritise business strategies
Providing department leaders with recommendations and consultation to improve teamwork
Planning, coordinating and keeping contents of a meeting focused
Determining key performance indicators and how to measure team performance
Providing tactical support to implement ideas
Working with leadership to deliver, monitor and communicate progress towards goals
Responding to inquiries on behalf of the Chief Executive
Overseeing strategic business initiatives from ideation to implementation
Identifying and helping solve core problems or opportunities within business processes
Providing Chief Executive and other senior leaders with insight and analysis on the company’s operations
Assessing risk when business decisions are made
Providing support and oversight for special projects and initiatives
Planning, coordinating and leading meetings and workshops
Identifying and providing recommendations on improvements across the organization.
Communication: A Chief of Staff regularly works with team members of all levels, so strongly developed written and verbal communication skills are crucial.
Leadership: The Chief of Staff acts as a leader, planning meetings and determining the needs of the business. The ability to lead in an effective and trustworthy way is important when working as a Chief of Staff.
Time management: The Chief of Staff is not only responsible for improving the efficiency of the business but managing the time of the executive leader. They use skills in organization and planning to prioritize tasks, set meetings and diffuse work conflict without bringing it to the attention of the executive leader.
Problem-solving: Whether it is conflict within the workplace or a problem with a vendor, customer or partner, it is the role of the Chief of Staff to take the necessary steps to overcome problems their organization faces.

Experience required

We are looking for an ambitious and entrepreneurial individual with 10+ years of professional experience that is looking to take on significant responsibility and further their professional development. The ideal candidate will have demonstrable experience and success in the following key areas:

Problem solving and strategic thinking; ideally from experience in another startup or working at a strategy consultancy
Project management, including leading cross-functional projects
Written and verbal communication with empathy
Data analysis for the purposes of financial forecasting and decision making
Multi-tasking and prioritisation of multiple responsibilities whilst meeting deadlines and maintaining high levels of attention to detail
Ability to handle complex situations, bringing calm and focus when needed
Resilient and comfort dealing with ambiguity and change
Relationship building across all levels, with strong influencing and networking skills
Utterly discreet and used to handling confidential information and projects

Preferred Qualifications

Experience with data analysis
Experience with budget management
Consulting experience with a focus on operations management
Proven success in a project coordination role
Nimble business mind with a focus on developing creative solutions
Strong project reporting skills, with a focus on interdepartmental communication

We offer a competitive compensation package with excellent benefit options.

Salary

This role at management level 3-4 will make USD 2,000 a month (net, out of an eventual gross salary of USD 7,433, we are still determining if we can pay out in USD or KES for local staff from the lawyer, initial 3-month contract will be in KES based on companies’ annual exchange rate from 2022) for the first 1 year and get equity and thereafter, per year worked, USD 2,000 will be added to their monthly salary so in year 2, the role holder would earn USD 4,000 a month and in year 3 they will earn USD 6,000 etc until they hit the market rate which we set for Level 3, Step 2 ($ 7,433 net, $ 9,247 gross) for the role or are promoted to another role. The annual increment will be based on coming within 30% of our projected revenue as a company (i.e, we make 70% or more of our projected revenue). If we do not hit the revenue then the role would stay at the previous year's salary until we hit the revenue, and the balance will be paid as equity then the pay will go up. Note, the exchange rate for acccounting purposes in this case is set at $1 to KES 100 and will be set monthly based on the previous CBK accounting rate.

It's a full-time role. It is planned to start out as a 3-month contractor contract with benefits anytime between Jan to April based on availability. Thereafter it will convert to a staff role.

FAQ

1. Which business does the role support?

The role will start in Tayari.live (formerly JT Consulting) which currently includes real estate and language learning, though we will most likely set up an additional company to house the real estate work so we focus on coaching and edtech under Tayari. Once the other company is set up, the role will support some functions in the other company as well, consider it working for the mother company, and the others will be subsidiaries.

2. Is it a remote working position?

Yes, with possibility to have an office location to go to if needed. Our focus is to have quarterly team offsites 2 to 4 times a year.

3. Is it under contract? If so, for how long?

Contractor contract for first 3 months of probation (with relevant subsidies towards the health insurance and tax etc) then when it's confirmed for those in Kenya it can become a staff contract, renewable annually

4. Number of paid annual leave days?

2.5 days earned per month of service.

5. Maternity days and sick off?

3 months maternity, 7 days yearly sick off uncertified, 30 days certified sick off.

6. Will the job include travel? If so, where and how often?

There is potential travel for company off-sites and education camps o

All
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You will need to be comfortable with regular update meetings with the team to plan and strategize, For the hiring process we will be giving out short test tasks with video interviews as need with shortlisted candidates. At that point I will share the show names. we would like this to be an ongoing position as we have eight episodes to fill every month. The first 8 weeks of working will be probational and payment based on a per task accomplished.

If you believe that your skills match the position, please apply by clicking “Apply”. You will be required to answer some questions in order to submit your application, applications with unanswered questions or that do not follow the instructions set out will be disqualified.

Only candidates that make it to the next stage of recruitment will be contacted.

The advertisement will remain open until the position is filled.