Document Management Assistant at The Lippincott Team

Lippincott Team is a leading real estate team in Cypress, Texas and focuses on the Northwest Houston areas of Cypress, Spring, Katy, Tomball, and Montgomery. We specialize in luxury real estate, first time home buyers, and investment properties including foreclosures and short sales. We offer outstanding customer service satisfaction with a proven overall rating of 98.8% and higher. We provide a single source for all your real estate needs including mortgage, financing, title, and home warranty. Whether buying, selling, or leasing The Lippincott Team is dedicated to meeting the needs of their clients.

We are seeking a Document Management Assistant to support our administrative and operations teams by organizing, maintaining, and processing company records. This remote role is well suited for a highly organized, detail-oriented individual who is eager to support efficient document control and streamlined workflows.
 

Key Responsibilities

• Collect, organize, and maintain digital and physical documents
• Label, categorize, and store records to ensure easy and accurate retrieval
• Review documents for accuracy, completeness, and compliance with company standards
• Assist with version control and ensure updated documents are distributed appropriately
• Enter and maintain data within document management systems and databases
• Scan, upload, archive, and manage records as needed
• Support audits, reporting, and general administrative tasks as assigned

Qualifications

• High school diploma or equivalent required; associate degree or certification in office administration preferred
• Strong attention to detail with a high level of accuracy
• Proficiency in Microsoft Office (Word, Excel, Outlook) and file management tools
• Excellent organizational and communication skills
• Ability to work independently, prioritize tasks, and manage multiple responsibilities effectively