Executive Virtual Assistant (Real Estate & Admin Focus) at Truporch Homes
**About TruPorch Homes**
TruPorch Homes is a forward-thinking real estate investment firm focused on creating value and providing exceptional service." We are seeking a highly organized, proactive, and detail-oriented professional to join our team as an Executive Virtual Assistant.
**The Opportunity**
Are you a master of organization who thrives on keeping executives on track? Do you also have a knack for the details of property management? If so, this is the perfect role for you.
We are looking for a trusted partner who can act as the central hub for both our executive administrative needs and our long-term rental operations. You won't just be managing tasks; you'll be the operational backbone that ensures our executives are efficient and our tenants are satisfied. This is a dynamic, fully remote role with significant responsibility, open to experienced candidates in the Philippines.
If you are a self-starter who excels at problem-solving and loves a varied workday, we encourage you to apply.
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### **🎯 Key Responsibilities (What You'll Do)**
This is a dual role. You will be responsible for the following:
**Executive Assistant Duties:**
* **Master of Organization:** Flawlessly manage email and calendars for the executive team, ensuring meetings, deadlines, and communications are prioritized and perfectly organized.
* **Financial Gatekeeper:** Handle credit card disputes, meticulously track expenses, and assist with financial reporting to ensure accuracy.
* **Strategic Support:** Conduct thorough research on products, services, or special projects to support key business decisions. Handle purchasing and sales of items as needed, always securing the best value.
* **Seamless Coordination:** Coordinate events, meetings, and tasks across multiple departments, ensuring smooth execution and clear communication for everyone involved.
* **Digital Librarian:** Maintain a pristine organization of files, documents, and digital assets for quick and easy retrieval.
* **Process Champion:** Strictly follow SOPs and company guidelines for all administrative processes to ensure consistency, quality, and compliance.
**Long-Term Rental (LTR) Management Duties:**
* **Property Operations:** Ensure timely rent collection, track payments, and professionally manage any delinquent accounts.
* **Maintenance Coordination:** Act as the primary point of contact for tenant maintenance requests, efficiently coordinating repairs with our network of trusted vendors.
* **Tenant Relations:** Provide outstanding customer service to our tenants, answering inquiries and resolving issues in a timely and professional manner.
* **Application Processing:** Manage the entire tenant application process, from verifying information to facilitating background checks and ensuring we place highly qualified tenants.
* **Record Keeping:** Maintain accurate and detailed records of all tenant interactions, payments, and maintenance history within our property management system.
* **Smooth Transitions:** Coordinate tenant move-ins and move-outs, ensuring a seamless and positive experience for both new and departing residents.
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### **✅ Qualifications (What You'll Bring)**
* **Exceptional Attention to Detail:** You are meticulous and can manage multiple complex tasks without letting anything fall through the cracks.
* **Independent Problem-Solver:** You possess strong critical thinking skills and can effectively troubleshoot challenges on your own.
* **Process-Driven:** You have a proven ability to follow SOPs and standard processes to deliver consistent, high-quality work every time.
* **Numerical Aptitude:** You are comfortable and skilled with numbers, capable of managing financial tasks like rent collection, expense tracking, and credit card disputes.
* **World-Class Organization:** You have excellent time management skills, know how to prioritize effectively, and always meet deadlines.
* **Executive Support Experience:** You have prior experience managing complex calendars and email inboxes for executives or senior-level managers.
* **Rental Management Knowledge:** You are familiar with the key aspects of long-term rental management (rent collection, tenant relations, maintenance, etc.).
* **Tech-Savvy:** You are proficient with productivity tools like Google Workspace or Microsoft Office and have experience with property management software.
### **⭐ Bonus Points For:**
* Previous professional experience in an Executive Assistant role.
* Direct experience in real estate property management.
* Familiarity with financial tasks like basic bookkeeping.
* A proactive attitude where you anticipate needs and solve problems before they arise.
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### **Why You'll Love Working With Us**
* **100% Remote:** Work from the comfort of your home anywhere in the Philippines.
* **Dual-Role Growth:** Gain valuable experience in both executive administration and real estate management.
* **Direct Impact:** Be a crucial part of our core team and see how your work directly contributes to our success.
* **Stable, Long-Term Role:** We are looking for a committed team member to grow with us.
* **Competitive Compensation:** We value top talent and offer a salary package to match.
**Ready to become an indispensable part of our team? Apply today!**
Ready to Apply? Here’s the Final Step!
We're excited to learn more about you! To ensure your application is fully considered, we ask all candidates to complete our official application questionnaire.
This is your opportunity to stand out from the crowd and show us your unique skills. The form takes approximately 10-15 minutes to complete.
👉 Click the link below to complete your official application:
https://forms.gle/krykLEdbViN6k9DK8
Please note: We will only be reviewing candidates who have successfully submitted this form. We look forward to seeing your application!