TSMA is Hiring an Admin Assistant!
Do you color coordinate your calendar and sock drawer?
Do you pride yourself on your ability to multi-task?
Do you geek out over finding a more efficient way to organize a spreadsheet?
Do you have a framed email response to a customer complaint that worked out really well on your fridge?
Are you self-motivated enough to work from home most of the time, but enjoy humans enough to bring your fun personality to meetings with us and our clients?
Well then we have the position for you! 😜
We are looking for a responsible Administrative Assistant to perform supportive and administrative tasks in a well-organized and timely way. You will need to act proactively and without guidance while understanding the needs and characteristics of people with whom you work with.
About Us (i.e. why you'll love working here)
We are the entertainment industry's premier social media management and growth firm. Basically, we're the go-to Instagram experts in entertainment.
More importantly, we love what we do, have tremendous passion for each other, and work every day to create a work environment that allows you to thrive not just professionally but personally.
Everyone at the company is a creative in some way—actors, dancers, photographers, you name it. As such, we understand and love supporting other artists and creating a work environment that is professional of course, but also a total hoot. (Note: The oldest member of our team wrote "total hoot." The rest of us are still researching what the heck that means. Thankfully we got them not to use the word "fleektastic". 🤦♀️)
We also deeply value inclusivity. We know that when everyone brings their own unique perspective, history, and approach to the world we do better as a team.
Responsibilities of the Position
- Support various members of the team, in multiple divisions, with any tasks that might make their day or position more streamlined and efficient
- Manage new experimental tasks or endeavors for the company, such as researching a new PR angle for our PR firm or looking into why Clubhouse could be a good fit for the firm’s seminars
- Take diligent, concise, and well written notes on many different types of video and call-based meetings
- Occasionally picking up and delivering assets to team members or clients in Los Angeles
- Studio management for our photography location in Downtown Los Angeles (coordinating cleaning staff, restocking through Amazon orders, and more)
- Logging, tracking, and organizing various company documents and processes
- Occasional "personal assistant" type responsibilities (errands, etc.)
- Be a self-starter. This position primarily works from home, and we don't believe in micro-managing. Do know, though, that you will have very frequent interactions with the rest of the team on a daily basis to carry out the job.
Role Requirements
- Proven aptitude and skills related to the above responsibilities
- Bonus points for work experience as an assistant, PA, or executive assistant
- Excellent MS Office knowledge and English proficiency
- Particular aptitude with creative and professional writing is very helpful
- Mad bonus points if you have familiarity with Instagram, Notion, and/or Google Suite
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills (Seriously—this is imperative. You will be tested on this. 💙)
- Discretion and confidentiality with high-profile clients
- High School degree
- PA diploma or certification would be considered a plus
Compensation
- This is a part-time to full-time, 1099 position (20-40hrs/week),
- Our goal is to hire someone who has full-time availability, and ramp them up into the position
- The hours generally start somewhat lower as you go through the training process, and increase as you get more comfortable and can take on more responsibilities
- The starting rate is $15.00/hr, with a review for possible adjustments at 3 months, and up to $20/hr or more after a year
- There is possibility for a larger starting rate from the start, based on sustained, direct experience in a similar role
Note that you will work from home about 90% of the time, so easy access to a reliable computer, phone, and internet is a must. We're a very mac-friendly company, though we accept PC-people too (see: inclusivity).
The other 10% of the time is generally errands around town, so reliable transportation will be necessary. We always compensate for travel time and gas.
This position has significant growth opportunities both in terms of responsibilities and compensation, in our fast-growing company.
We can't wait to meet you!