Do you color coordinate your sock drawer?
Do you pride yourself on your ability to multi-task?
Do you get a thrill when a schedule fits together perfectly?
Do you enjoy planning the nuances of travel?
Do you consider yourself a skilled delegator?
Are you excited to learn more about business and marketing from an industry thought-leader?
Are you self-motivated enough to work from home most of the time, but enjoy humans enough to bring your fun personality to wherever needed?
Well then we have the position for you!
We are looking for an organized and efficient Executive/Personal Assistant to support the day-to-day of our dynamic CEO and Founder. You will need to act proactively and in some cases without guidance, while understanding the needs and characteristics of people with whom you work with.
About Us (i.e. why you'll love working here)
We are the entertainment industry's nation-leading social media management and growth firm. Basically, we're the go-to Instagram experts in entertainment.
More importantly, we love what we do, have tremendous passion for each other, and work every day to create a work environment that allows you to thrive not just professionally but personally.
Six years ago, our CEO and Founder began TSMA from the ground up, as a way to support a major need for artists of all kinds. Through education, service, and a fantastic team, TSMA has become one of the cornerstones of the modern entertainment industry.
Everyone at the company is a creative in some way—actors, artists, writers, photographers, you name it. As such, we understand and love supporting other artists and creating a work environment that is professional, but also a lot of fun.
We also deeply value inclusivity. We know that when everyone brings their own unique perspective, history, and approach to the world we do better as a team.
Responsibilities of the Position
- Manage our CEO’s personal calendar and appointments
- Monitor and daily recap CEO’s public email
- Schedule/re-schedule CEO’s meetings and tasks
- Interface with clients and partners relating to CEO’s calendar
- Maintain composure and professionalism with high-profile individuals
- Delegate effectively to housekeeper, gardener, administrator, driver (mainly for travel), and additional support staff
- Ensure CEO is organized and supported throughout busy days
- Takeover relevant service applications, including Instacart, Postmates, DailyHarvest, and GreenChef
- Organize and maintain a wellness schedule alongside other support staff
- Work from Pasadena location a few days each week
- Plan logistics of travel and coordinate with travel advisors and hotels, as requested
- Miscellaneous personal assistant duties and tasks
- Be a proactive self-starter. This position regularly works from home, and we don't believe in micro-managing.
Requirements
- Proven aptitude and skills related to the above responsibilities
- Bonus points for work experience as an executive assistant or senior executive assistant
- Located near or in Los Angeles, CA and willing to work from home and at our various places of business
- Excellent MS Office knowledge and English proficiency
- Particular aptitude with Excel/Google Sheets is very helpful
- More bonus points if you have familiarity with Instagram, Notion, and/or Google Suite
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills (Seriously—this is imperative. You will be tested on this. 💙)
- Discretion and confidentiality with high-profile clients
- High School degree
- PA diploma or certification would be considered a plus
Note that you will work from home about 50% of the time, so easy access to a reliable computer, transportation, phone, and internet is a must. Apple is a partner, so we're a very mac-friendly company, though we accept PC-people too.
The other 50% of the time is mobile errand work, or working from the CEO’s home in Pasadena alongside additional staff, so reliable transportation is key.
This position has a flexible schedule and is perfect for inspired individuals looking for significant growth opportunities both in terms of responsibilities and compensation, in our fast-growing company.