Title: Marketing & Events Coordinator
Salary: Based on Experience + Benefits + Vacation
Location: Tampa, FL (In Office)
Length: Full-time, permanent
Reporting Manager: Marketing Operations Manager
About Us:
At WellnessLiving, we empower thousands of health and wellness business owners to turn their entrepreneurial dreams into reality. Our mission-critical software fuels their vision, supporting millions of clients around the world in their wellness journeys. With a deep commitment to putting our customers first, we foster a culture that values high performance, adaptability, and accountability. If you are a skilled professional who thrives in a fast-paced, customer-focused environment and are passionate about making a meaningful impact on the health and wellness industry, we would love to connect with you.
At WellnessLiving, our team is driven by four core values that shape everything we do. If you share these values and meet the qualifications outlined for this role, we encourage you to apply - we’d love to learn more about you!
Customer First – We approach every challenge with a customer-focused lens, driven by an obsession with our customers’ happiness and success.
Excellence – We approach every task, whether big or small, with a steadfast commitment to exceptional execution and the pursuit of greatness.
Accountability – We take full ownership of our decisions, actions, and outcomes – both successes and failures.
Adaptability – We recognize that sustained success demands that we be malleable and purposefully evolve, acknowledging that the world is dynamic and constantly changing.
About the Role:
Are you ready to build your marketing career with a role that blends events, digital campaigns, and creative projects? We’re looking for a Marketing & Events Coordinator who thrives on variety, is highly organized, and loves making sure nothing falls through the cracks.
In this role, you’ll play a key part in bringing our brand to life at trade shows and partner events, while also supporting digital campaigns, content updates, and social media engagement. You’ll work across teams—events, creative, content, and sales—giving you visibility into every corner of the marketing engine. If you’re detail-oriented, proactive, and excited to grow your skills across multiple areas of marketing, this is the role for you.
About You:
You are a detail-oriented, organized professional who thrives in fast-paced environments and takes pride in keeping projects on track. You’re a strong communicator who works well with different teams, and you’re curious and adaptable—always eager to learn new tools and expand your marketing skills. You’re excited about a role that blends event coordination with digital marketing support, and you’re motivated by the opportunity to make a real impact across campaigns, content, and customer engagement.
What You’ll Do:
Event & Trade Show Coordination
- Plan and manage logistics for trade shows and partner events, ensuring deadlines, forms, and organizer requirements are met.
- Coordinate travel, hotel bookings, briefing materials, and staffing schedules for event teams.
- Oversee swag, printed collateral, shipping, and booth materials—tracking usage and inventory across events.
- Partner with internal teams to ensure creative, campaign, swag, and print deliverables are completed on time.
- Act as the point of contact for organizer communications, updating stakeholders on requirements and changes.
- Support post-event wrap-up, including shipments, expense tracking, and managing event debriefs and feedback.
Marketing Operations & Content Support
- Maintain shared libraries of decks, one-pagers, and creative assets.
- Make updates to websites and landing pages in our CMS.
- Support campaign execution in Salesforce (lists, tagging, simple segments).
- Build clean reports that track campaign, social, and event performance.
Social Media Monitoring
- Schedule and publish approved posts in Sprout.
- Monitor and respond to engagement (comments, DMs) using our brand voice.
- Flag notable trends, feedback, or questions for the broader team.
Office Administration
- Provide general office administrative support, including but not limited to, office shipments and vendor coordination, staff event planning, supply orders and guest coordination.
Tools You’ll Use
- Salesforce – lead management, campaigns, reporting
- Sprout Social – scheduling, monitoring, responding, reporting
- Jira & Confluence – project management and deliverable tracking
- Microsoft Office (PowerPoint, Word, Excel, SharePoint, Teams) – documents, presentations, collaboration
- WordPress & Instapage – website and landing page updates
- Canva & Midjourney – content creation and design support
- AI tools – generative AI for copy, visuals, and workflow acceleration
- Social Media Platforms – familiarity with all major channels (LinkedIn, Facebook, Instagram, TikTok, etc.)
Qualifications:
- 1–3 years of experience in marketing coordination, events, or operations.
- Proficiency with Microsoft Office, WordPress, social media tools, and AI platforms.
- Familiarity with Salesforce, Sprout Social, Jira, and Confluence a plus.
- Experience at a SaaS company preferred.
- Interest in fitness & wellness is a plus.
Why Work With Us?:
- Work with a passionate, dynamic, and fast-growing team dedicated to making a meaningful impact in the wellness industry.
- Competitive salary, vacation, and benefits package.
- Opportunities for career growth and development.
- Work in a culture that values creativity, collaboration, and continuous learning.
Thank you for your interest, and we look forward to reviewing your application!
Please note that only those selected for an interview will be contacted.
WellnessLiving is an equal-opportunity employer. At WellnessLiving, we are proud to embrace and celebrate differences. Employment at WellnessLiving is based purely on a candidate’s qualifications and experiences as they directly relate to professional competencies. WellnessLiving does not discriminate against any employee or potential employee because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, family or parental status, or any other status protected by the laws and regulations in the locations where we operate. Furthermore, we will not tolerate bias or discrimination of any kind from our employees or customers. At WellnessLiving, we bring everyone together to create something incredible! We are a unique and diverse blend of leaders and action-takers, and that mindset encompasses our passion and commitment to our product and our employees.
We utilize AI to generate summaries of interview notes as part of our candidate evaluation process. This helps ensure a fair and consistent review while maintaining a human-centered hiring approach.